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# How it works

MeetingWorks runs two tracks in parallel. Planners describe demand, suppliers answer it, and the two meet only when a checked brief fits a venue. Here is the flow end to end.

```mermaid
flowchart TD
    subgraph planner [Planner]
        direction TB
        A[Brief the event] --> B[Review ranked shortlist] --> C[Submit the request]
    end
    C --> R{A person checks the request}
    R --> D
    subgraph venue [Venue]
        direction TB
        D[Receive matching brief] --> E[Confirm availability and quote a rate]
    end
    E --> F[Planner compares proposals in dollars] --> G[Award and sign the contract]
```

## 1. The planner briefs the event

A planner describes the event in plain language, uploads an existing RFP, or fills in a short form. MeetingWorks asks about whatever is missing, such as dates, headcount, guest rooms, and meeting space, and builds a structured brief as the conversation goes.

## 2. MeetingWorks ranks a shortlist

From the brief, MeetingWorks generates a shortlist of venues ranked on fit. The planner reviews the matches, compares them, and can set aside any that do not work. The shortlist is generated, never searched from a directory.

## 3. A person checks the request

Before any request reaches a venue, a person on the MeetingWorks team reviews it. This is the step that keeps spam out: venues never get a blast, so every lead they see is a real, qualified fit.

## 4. Venues respond

Each venue receives only briefs that match its property. It confirms availability, quotes guest rooms, meeting space, and a rate, and can ask or answer questions in a conversation tied to the event.

## 5. The planner decides

The planner compares the proposals in dollars, counters or awards, and the venue countersigns the contract. The brief, every reply, and the final proposal stay on one shared record.

## How it is paid for

Planners pay nothing. Briefing, comparing proposals, and booking are free. Hotels pay a commission on the room revenue of business they win, billed after the event, or take a subscription that replaces the commission. Whether a hotel subscribes never changes where it ranks on a planner's shortlist.