How it works
The path from a plain-language brief to a booked venue, and the human check in the middle.
MeetingWorks runs two tracks in parallel. Planners describe demand, suppliers answer it, and the two meet only when a checked brief fits a venue. Here is the flow end to end.
1. The planner briefs the event
A planner describes the event in plain language, uploads an existing RFP, or fills in a short form. MeetingWorks asks about whatever is missing, such as dates, headcount, guest rooms, and meeting space, and builds a structured brief as the conversation goes.
2. MeetingWorks ranks a shortlist
From the brief, MeetingWorks generates a shortlist of venues ranked on fit. The planner reviews the matches, compares them, and can set aside any that do not work. The shortlist is generated, never searched from a directory.
3. A person checks the request
Before any request reaches a venue, a person on the MeetingWorks team reviews it. This is the step that keeps spam out: venues never get a blast, so every lead they see is a real, qualified fit.
4. Venues respond
Each venue receives only briefs that match its property. It confirms availability, quotes guest rooms, meeting space, and a rate, and can ask or answer questions in a conversation tied to the event.
5. The planner decides
The planner compares the proposals in dollars, counters or awards, and the venue countersigns the contract. The brief, every reply, and the final proposal stay on one shared record.
How it is paid for
Planners pay nothing. Briefing, comparing proposals, and booking are free. Hotels pay a commission on the room revenue of business they win, billed after the event, or take a subscription that replaces the commission. Whether a hotel subscribes never changes where it ranks on a planner’s shortlist.