Your shortlist

Your shortlist is generated from your brief and ranked on fit. You review the matches, compare them, and shape the list, then validate availability and send the request for review. This is not a search, and it is not a directory.

How the list is organized

• Recommended. The venues MeetingWorks ranks highest for your brief. Each row shows guest rooms, main room seating, a nightly rate where known, and what still needs confirming.
• Considered, not recommended. Venues that were looked at but fell short on a requirement. MeetingWorks tells you how many venues it looked at in total, so you can answer “did you consider the others?” with confidence.
• Declined your RFP. Venues that fit your brief but said no to this request. A decline that names other dates it can do is really an offer, so you can reply.

If your search spans several markets, the list can group venues by city or market so each one is readable.

Shaping the list

• Not a fit. Set a venue aside and tell MeetingWorks why, so it can sharpen future matches. The hotel is not told.
• Know a venue we missed? Name a venue you expected and MeetingWorks tells you where it stands, or adds it to your list at your request. Naming a genuine find earns a credit and a Hidden Gem badge.
• Compare. Tick two or more venues to read them side by side by rooms, meeting space, rate, and property facts. The best value in each row is marked.

Validating availability

Validate availability to check each venue against your dates and rooms. Tiles re-render by outcome: available, a first-option hold, or not available for your dates. A venue that cannot host your dates stays visible rather than disappearing.

Sending the request

An RFP goes to the whole shortlist or not at all, so every venue still in play must clear the check before it can go out. When you submit for review, a person on the MeetingWorks team checks the request, then sends it to the venues you chose. Hotels are asked once the RFP is approved, never before.